HE: How to export payroll files

Use this workflow to generate the specific export file required by your payroll provider (e.g., ADP, Paychex) containing finalized timecard data.

Before you begin...

• Requires "Run Payroll Report" permissions.
• Timecards must be finalized. It is recommended to fix all missing punches and lock timecards before exporting.
• Your specific payroll integration format must be configured by the support team before you can run it.
   

1. Option A: Download Standard Payroll Report

1. Select Time & Attendance from the left navigation menu.
2. Click Run Payroll Report on the blue sub-navigation bar.
3. Select your hotel from the dropdown menu (if applicable).
4. Click the orange Run Payroll Report button.
   
5. When the report finishes compiling, click Download Payroll Report.

    ◦ The file will save to your computer's Downloads folder.

2. Option B: Download Web Formatteer (WebF) File Use this option if your payroll provider requires a specific "WebF" or text file format (e.g., ADP Pay Expert, Fortune PEO).

1. Navigate to Time & Attendance > Reports. 
   
2. Click the Web Formatteer (WebF) link.
3. Check the box next to your property name.
4. Verify the Format column matches your payroll provider (e.g., hotelpay30, hefortune).
5. Select the Start Date and End Date (defaults to the last pay period).
6. Click Start Download. 
    

The Result Success: A file (typically .CSV or .TXT) is downloaded to your computer. You can now import this file directly into your payroll software.

If this fails...

• Note: Do not open and save the file in Excel before importing it to your payroll system. Excel often changes cell formatting (removing leading zeros), which causes the import to fail.