HE: Punch Z14 – Clocking In and Out

A big part of Time & Attendance is ensuring employees can clock in and out successfully. As a manager, you should be familiar with the clock your employees use, as well as the process of clocking in and out.

Punch Z14 Details

The Punch Z14 time clock is connected via an Ethernet cable (internet line).

The punch details transmit in real time throughout the day automatically. To manually transmit punches anytime you think items have not come through, press 9 on the clock.

If the internet is ever out at the hotel, the clock will store the punch details until it is able to connect again.

Employee Process

Clocking In and Out

Press IN to clock in or OUT to clock out

Enter Punch PIN (usually the last 4-6 digits of the employee’s social) OR scan the proximity card

Press 'OK'

If prompted, enter the position code

Press 'OK'

After a successful punch, the screen should read "SUCCESSFUL" along with a timestamp of the action.

Note - If configured, employees may use the "4" and "5" keys to clock in and out instead. These keys allow employees to enter extra information, like tips. This is only if configured for your hotel by our Customer Success team.

There are two tasks employees typically engage in when punching:

1 - Identifying who they are, and

2 - Entering in the position code they’re working that shift.

Both items come from the "Employees" tab located in the left navigation in Hotel Effectiveness:

Click on Employee Manager, click on the View/Edit link next to the desired employee. The Punch PIN/Webclock Username field is the Login ID the clock associates with the employee.

And, the position codes are found in the “Profile Position 1 (Home)”, “Profile Position 2”, “Profile Position 3” and the “Extra Positions Assigned” fields.

Position Codes

Not sure what position codes are available at your hotel? 

A Timeclock Position Codes Page customized for your hotel is available for download in Hotel Effectiveness. Your actions are required as follows:

1. PRINT your customized Timeclock Position Codes

1. Select Time & Attendance from the left main menu in Hotel Effectiveness
2. Select View/Download Timeclock Position Codes on the top menu
3. Select your hotel in the hotel dropdown menu
4. Click on View Position Codes in Spanish on the upper right of the page to toggle between English and Spanish
5. Click on the Adobe icon or the Excel icon to select the format of the report
6. Open the file directly or save it to your computer (your browser settings will dictate what choices you have)
7. Send the file to print in your local printer

Not seeing a position you need on this sheet? This is somewhat common for hotels new to Hotel Effectiveness and can be remedied by Adding a New Position to your Hotel’s Setup. Review our Knowledge Base to learn how to add a new position.