HE: Absence Monitor Data & Requirements Reference

 

The Context:

• This reference outlines system requirements, defaults, and data behaviors for the Absence Monitor tool within Hotel Effectiveness. Absence Monitor provides a centralized repository for your management team to track and document employee tardiness and absences.

The Data

Feature	System Behavior
User Access	The Can Access Absence Monitor permission box must be checked in User Administration to view and edit items. Managers can only see employees in their assigned departments.
System Costs	There is no additional cost for using the Absence Monitor.
System Triggers	To automatically identify attendance issues, the hotel must enter schedules in Hotel Effectiveness and their time clock data must include 'in' and 'out' punch times.
Default Categories	Absence Monitor features three default categories: Late, Absent - No Call, and Absent - Call In.
Export Options	Attendance reports can be exported by selecting the red PDF icon or the green Excel icon.
Time Card Corrections	If an employee's time card is corrected (e.g., to fix a missing punch), the Absence Monitor will update the next time the Time & Attendance system syncs.

Limits

• Late Employee Threshold: By default, employees who appear to be more than 15 minutes late for their first shift of the day will be flagged as 'Late'.
• No Show Employee Threshold: Employees who appear to be absent for a scheduled shift will automatically be flagged as a 'No Show' for the past week (7 days).
• Report Date Limits: The Absence Monitor - Employee Details report allows a maximum reporting date range of up to 90 days. The Summary by Employee report allows a maximum reporting date range of up to 45 days.
• Duplicate Issues: If an employee already has an issue manually recorded for the day, they will not appear on the Possible Late/No Show page again for the same day.