How to Deactivate or Remove Hotel Positions

Use this workflow to remove a position from your active hotel list. This will hide the position from the Hotel Plan Manager and the timeclock position sheets.

Before You Begin

• Permissions: Requires "Edit Hotel Settings" and "Edit Labor Standards" permissions.
• Dependency: You cannot deactivate a position that has an active labor standard. You must end the labor standard first.
• Note: Positions with historical data cannot be deleted; they must be deactivated to preserve reporting accuracy.

Step 1: End Active Labor Standards

Before deactivating the position, you must close out its current labor plan.

1. Select Labor Plans from the left navigation menu.
2. Hover over Edit Labor Standards and select Quick Edit End Dates.
   • Note: If this option is missing, you do not have the necessary permissions.
3. Enter the End Date in the box at the top of the page (this should be the date the position was last worked).
4. Check the box(es) next to the plan(s) you wish to terminate.
5. Click the orange Yes, Put End Dates on Selected Standards button at the bottom of the page.

Step 2: Deactivate the Position

Once the labor standard is ended, you can remove the position from the hotel setup.

1. Hover over your Username Menu (top right) and select Settings.
2. Under the Positions/Departments heading, select Position Setup.
3. If you manage multiple properties, select the correct hotel from the dropdown menu.
4. Locate the target position and click Edit next to the name.
5. Scroll to the bottom of the page and click the Deactivate This Position link.

Success Check

• The position will no longer appear in the default list for scheduling or timekeeping.
• To see deactivated positions in the future, check the "Include Inactive" box in your Position Setup view.

Next Steps:

• Need to add a different position? See [How to Add a Position to a Hotel].
• Need to update employee assignments? See [Assigning Positions in Employee Manager].