Importing Your Time Cards into Your Payroll Software

Hotel Effectiveness offers the ability to create a file that will integrate with your payroll processing system, called Timecard Export. If your hotel utilizes or is going to use this option, the hotel will use either the Payroll Report or webF report to process payroll. In either case, this simply means our system summarizes all of your time card information for a given period into a format that can be easily imported/sent to your payroll system.

Advantages:

• Saves time by eliminating the manual work of transferring the hours data from one system to another every payroll
• Reduces errors that can be caused by this manual entry
• There are many payroll companies we already work with and therefore have created template integration files for. Feel free to check this list first, as we may already have something built that will be applicable to your situation. Review our Knowledge Base to see Payroll Software Integrations with Hotel Effectiveness Time & Attendance.

No matter which type of report is right for your payroll system, the process is easy and quick. Instructions below.

Instructions on downloading the Payroll Report

1. Select "Time & Attendance" in the left navigation menu
2. Select "Run Payroll Report" on the blue bar
3. Select your hotel (if applicable)
4. Select the orange 'Run Payroll Report' button
5. Once the report is compiled, select "Download Payroll Report"

The Payroll Report will download to the folder your browser sends files to, typically the Downloads folder or Desktop.

You can then import this file into your payroll system.

Instructions on downloading the webF

1. Go to Time & Attendance
2. Click ‘Reports’ on the left-hand menu
3. Select the ‘Web Formatteer (WebF)’ link
4. Check the checkbox next to your property (screen below)
5. Click ‘Start Download’

The file will default to the last pay period, which is displayed fourth column.

The webF file will download to the folder your browser sends files to, typically the Downloads folder or Desktop.

You can then import this file into your payroll system.